JULY 28, 2014
The City Council of the City of Sibley met in regular session at 5:00 o’clock PM on
July 28, 2014. The meeting was called to order by Mayor Johnson. Council Members present were Groote, Nobles, Pedley, Henningsen and Buchholtz. Absent none. Also present at the meeting City Administrator Glenn Anderson, City Clerk Kris Vipond.
Motion by Henningsen seconded by Groote to approve the agenda. All voted Aye. Nay none.
Motion by Nobles seconded by Buchholtz to approve the consent agenda as follows: approve minutes from previous meeting and approve bills and bills paid in vacation.
A & D TEE TIME PRO SHOP SALES 414.52
A & M LAUNDRY BAR MOP/MAT 30.83
ALLIANT ELECTRIC 1,379.03
BARCO SIGNS 444.67
BOMGAARS SPRAYER 309.99
CENTER SPORTS MARKING PAINT 45.00
CITY OF SIBLEY CAF MED/ELECTRIC 6,105.66
COLLECTION SERV CENTER MISC DED 67.19
COOP ELEVATOR GOPHER BAIT 5.39
COOP ENERGY BULK UNLEADED 3,843.67
COVENTRY HEALTH FAMILY HEALTH 21,300.09
D & K PRODUCTS CHEMICALS 656.24
DEKOTER THOLE GENERAL FILE 2,397.00
DGR ENGINEERING RICE NESHAP 2,751.80
DYKSTRA CORY CELL PHONE 20.00
EFTPS FED/FICA TAX 10,757.32
ENVENTIS PHONE SERV 1,014.95
FARNER BOCKEN CONCESSIONS 539.09
FERGUSON ENT PARTS 1,277.33
FISHER CONST INSTALL DOOR 182.00
GRIES RICK DEMO GARAGE 500.00
HAWKINS INC CHEMICALS/PUMP 1,815.97
SARA HIBMA CELL PHONE 20.00
HILLYARD HAND SOAP 110.34
I WIRELESS CELL PHONE 91.33
IA DNR NPDES PERMIT 210.00
IA UTILITIES BOARD ASSESSMENT 2,807.00
JCL SOLUTIONS TOWEL/TISSUE 217.44
JAMES R BLUM SURVEY OLD DUMP 2,675.00
JACKIE KANNEGIETER JANITOR 240.00
KOOIKER ROOFING ROOF 3,225.00
LEWIS FAMILY DRUG LYSOL/NOTECARDS 10.76
LOCAL UNION UNION DUES 514.39
MATT LOWE GRILL GAS 17.18
MAGUIRE IRON EXTERIOR WASH 6,056.00
MC&R POOLS CHEMICAL CONTROLLER 1,771.88
MIDWEST COCA-COLA POP 374.40
NOTEBOOM IMPLEMENT ARM/KIT 147.88
O’LEARY AVIATION 2013 FUEL 376.65
OBBINK GARY RPGI 206.09
OFFICE ELEMENTS CARPET MATS 349.21
ONKEN STEVE CELL PHONE 20.00
OSCEOLA CO TREASURER POLICE PROT 18,102.58
PEDLEY LARRY LEWIS & CLARK 115.36
PITNEY BOWES E-Z SEAL 79.88
PLIC SBD GRAND ISLAND LIFE FAMILY 172.44
PRESTO X PEST CONTROL 36.19
REGIONAL TRANSIT VEH USE 419.28
REHAB SYSTEMS JET/VAC STORM SEWER 375.00
RIEBELING DEBBIE JANITOR 360.00
S2 COMPUTER SOLUTIONS SURVEILANCE CAMERA 1,425.51
SERVICES UNLIMITED SCADA PHASE 3 6,022.90
SHEEHAN MACK LOADER RENT 1,870.00
STATE HYGIENIC LAB LAB TESTS 266.00
DARRELL TEERINK SAW MANHOLE 365.00
THINER LYNELLE CANDY 104.52
TURFWERKS ROLLER 37.20
UPS SHIP SAMPLE 11.38
WASHINGTON NATIONAL CANCER INS 86.26
DOUG WEBER STUMP REMOVAL 1,380.00
WEDGE MIKE STEM SUPPLIES 96.98
ZIMCO SUPPLY CHEMICALS 450.00
TOTAL ACCNTS PAYABLE 107,074.77
PAYROLL CHECKS NET PAY 36,281.76
PAID TOTAL 143,356.53
REPORT TOTAL 143,356.53
Community Bank Credit Card Fees 337.24
Doll Dist Beer 196.50
Osceola Co Rural Water Water 17,680.52
Johnson Brothers Beer 161.90
RPGI Purchase Power 94,566.50
State Treasurer Sales Tax 1,603.00
State Treasurer Sales Tax 5,180.00
US Postmaster Postage 23.46
Doll Dist Beer 384.15
State Treasurer Sales Tax 9,023.00
Johnson Brothers Beer 135.80
Kristen Vipond Health Insurance Reimb 1,201.23
Verlyn Smidt Health Insurance Reimb 591.94
Robert O’Leary Health Insurance Reimb 190.95
Doug Breuer Health Insurance Reimb 624.46
Lora Bendt Health Insurance Reimb 1,459.82
Trackworks Pay Request #1 Materials Rail 902,776.33
Jerolyn Huisenga Health Insurance Reimb 2,126.22
FUND TOTAL – Road Use Tax $4,829.40, Employee Benefits $487.43, Revolving Loan $51.00, Capital Project $6,022.90, Electric Improvement $2,363.80, Electric Revenue $388.00, Transit $1,179.07, General $38,818.44, Electric Utility $103,681.31, Water $28,557.79, Sewer $3,716.91, Garbage $1,870.94, Golf $10,592.85, Rail Spur $903,405.33, Health Insurance $6,194.62.
Trail Committee members were present at the meeting to ask City Council how much they want to participate as the committee’s intent is to give the completed trail to the City. They requested assistance from the City to pay for signage and painting of sharrows to mark the trail. Motion by Henningsen seconded by Nobles to approve paying for the trail signs and sharrows and doing the labor. All voted Aye. Nay none. The trail committee was also approved for an IDOT grant, but there is a requirement that the grant has to be accepted by the City. This grant comes with many stipulations for reporting, upkeep, local match and quality of work and City Council wanted more information about who would be responsible for these stipulations. Motion by Nobles seconded by Henningsen to table the grant request to the August 11, 2014 Council meeting while more information is being gathered. All voted Aye. Nay none.
Matt Welter with Mosquito Control of Iowa gave a presentation on their services and costs for a comprehensive mosquito control program. Motion by Nobles seconded by Groote to consider mosquito spraying for the FY15 budget. All voted Aye. Nay none. Need to call in January to get the numbers for the budget.
Steve Hallgren from Northwest Iowa Planning and Development gave a presentation on the possibility of Sibley applying for a Vision Iowa/CAT grant for a combination of projects to possibly include a swimming pool, RV park expansion, golf clubhouse/community center and fishing pond improvements. He reviewed the steps needed to submit an application, noting that his office would be available to assist as needed.
Councilpersons Pedley and Henningsen left the meeting at 6:12 P.M.
City Administrator Anderson notified Council that an additional water hydrant was being placed near Timewell for safety and water department benefit, at a cost of between $4000-$5000.
Councilperson Nobles introduced Resolution No 1301-14 Approving Urban Renewal Joint Agreement and moved that the same be adopted. Councilperson Groote seconded the motion to adopt. The roll was called and the vote was Aye 3. Nay 0.
Motion by Groote seconded by Nobles to approve using steel shingles for the Park shelter houses. All voted Aye. Nay none. Motion by Buchholtz seconded by Groote to name the park in northeast Sibley “Sunrise Nature Park”. All voted Aye. Nay none.
Fire Chief Ken Huls was at the meeting to request that the City provide dedicated parking spaces for up to 6 of the first responding firefighters, noting response time as the motivating factor. Spaces requested include on 8th Street between the alley east of the fire department and Sibley State Bank drive through and on 8th Street north of City Hall where City staff currently park. The department also requested that parking on the north side of 8th Street between 4th Avenue and 9th Avenue be limited to during Church services as parking on both sides of the street narrows the road too much for fire trucks to safely pass. Ken volunteered to contact the Church and homeowners to broach the subject before any decisions were made. He also noted that any costs for changing the parking ordinances would be paid for out of the fire department budget. Council agreed to have both items on the agenda for August 11th as long as the review and contacts were made by that time.
Motion by Buchholtz seconded by Nobles to approve pay request #4 in the amount of $4,011.55 to Services Unlimited, Ireton, IA for SCADA Phase #3. All voted Aye. Nay none.
Motion by Nobles seconded by Buchholtz to approve pay request #5 (final) in the amount of $2,011.35 to Services Unlimited, Ireton, IA for SCADA Phase #3. All voted Aye. Nay none.
Motion by Groote seconded by Nobles to accept the deed for the abandoned property at 216 3rd Avenue as long as the liens could be released, with plans to auction off the property for a minimum of City costs. All voted Aye. Nay none. Motion by Buchholtz seconded by Groote to recommend that the City place an ad in the paper letting residents know that the old City dump property is not available for rental space and all current vehicles/trailers or property privately owned need to be moved or they will be moved by the City at the owners expense and to put up signs and continue maintaining the lot as City property. All voted Aye. Nay none.
Motion by Nobles seconded by Groote to accept the Nutritional Stipend Memorandum of
Agreement between Elderbridge Agency on Aging and City of Sibley with a change of going back to the $175.00 per month. All voted Aye. Nay none.
Motion by Buchholtz seconded by Groote to have the attorney prepare Notice of Default for RLF loan and rent if not received by July 31, 2014. All voted Aye. Nay none.
Council concerns and administrators report was given.
Motion by Nobles seconded by Groote to go into closed session at 6:47 P.M. per Iowa Code 21.5 (1) (i). On roll call the vote was Aye 3. Nay 0. Closed session was taped. Motion by Groote seconded by Buchholtz to come out of closed session at 7:25 P.M. All voted Aye. Nay none.
Motion by Nobles seconded by Buchholtz to approve the Memorandum of Understanding with Brad Willemssen for the Electric Superintendent position with a salary of $62,500 for the 6 month interim position period starting August 1, 2014 and a salary of $65,000 if the position becomes permanent after the interim period; to approve the City Administrator’s salary to increase to $63,500 starting August 1, 2014 and to $66,000 effective February 1, 2015; and to approve the City Clerk’s salary to increase by 3% to $26.57 per hour effective August 1, 2014. All voted Aye. Nay none.
Motion by Groote seconded by Nobles to adjourn at 7:27 P.M. All voted Aye. Nay none.
Kristen L. Vipond