MARCH 10, 2014
The City Council of the City of Sibley met in regular session at 5:00 o’clock PM on March 10, 2014.
The meeting was called to order by Mayor Johnson. Council Members present were Groote, Pedley, Nobles, Henningsen and Buchholtz. Absent none. Also present at the meeting City Administrator Glenn Anderson, City Clerk Kris Vipond.
Motion by Pedley seconded by Henningsen to approve the agenda with the addition of Resolution Approving Post-Issuance Compliance Policy to item #11 $800,000 Electric Revenue Capital Loan Notes, Series 2014. All voted Aye. Nay none.
Motion by Nobles seconded by Henningsen to approve the consent agenda as follows: approve minutes from previous meeting, approve bills and bills paid in vacation, appoint City Administrator Glenn Anderson to the NWIPDC Board and appoint Councilmember Gail Buchholtz to be the City representative on the Bright Beginnings Board. All voted Aye. Nay none.
ADVANCED SYSTEMS COPIER LEASE 395.08
ALLIANT GAS 3,336.64
ALPHA WIRELESS RADIO REPROGRAMMING 457.93
ALTEC IND BEACON/HOOK 131.40
AMAZON BOOKS 360.48
AMERICAN LIBRARY ASSOC BOOKMARKS/POSTERS 79.00
AWE DIGITAL LEARNING RELEASE LICENSE 350.00
BAKER & TAYLOR BOOKS 122.68
BORDER STATES SUPPLIES 104.04
CCP IND INDUSTRIAL PAD/OIL 131.32
CHAPMAN METERING METERING 4,518.08
CHEMCO SOAP 135.88
CITY OF SIBLEY REFUND DEPOSIT 2,056.07
COOP ENERGY LP GAS 3,530.51
DEKOTER THOLE MAUCH BLDG REMAINDER 1,065.49
DEMCO TAPE/TOTE 202.40
DGR ENGINEERING MAP UPDATES 273.50
DYNO OIL GAS 40.82
ECOLAB PEST CONTROL 254.50
EFTPS FED/FICA TAX 9,760.77
ENVENTIS PHONE SERVICE 955.41
ENVIRONMENTAL RESOURCE LAB TESTING 198.85
FERGUSON ENT BALL CURB/COUPLING 407.55
FIRST NAT BANK SUPPLIES 325.00
HENRY FISHER JANITOR 200.00
FLINN SCIENTIFIC STEM SUPPLIES 168.34
HACH CHEMICAL CAP REPLACEMENT 249.47
HARMS & HENRICHS CONST SNOW REMOVAL 226.30
HATTING ERIN REFUND DEPOSIT 75.00
IA DEPT OF PUBLIC HEALTH REGISTRATION FEE 35.00
IA INFORMATION LIBRARY AD 71.19
IOWA LIBRARY ASSOC AWARDS/REGISTRATION 23.00
JCL SOLUTIONS ROLL TOWEL 145.30
JEDDELOH INC OIL CHANGE 114.07
KEITH MERRICK CO BUSINESS CARDS 250.00
KLAASSEN SCOTT REFUND DEPOSIT 45.00
LOUTSCH RACHEL FLIGHT TO BULOXI 355.88
MARCO JODI JANITOR 29.75
MATALONI CONNIE MTG/LUNCH 227.23
MEYER DONNA REFUND DEP 10.04
NAPA JACK 133.21
NOTEBOOM IMP FILTER 14.75
NW IA AREA LANDFLL GATE FEES 2,251.64
O’LEARY AVIATION PHONE 35.00
OFFICE ELEMENTS RIBBON/CARTRIDGE 213.56
OSCEOLA CO ECON DVLP ASSESSMENT 14,204.67
OSCEOLA CO ENGINEER GRADER BLADES 2,116.20
OSCEOLA CO GAZETTE MINUTES/ADS 780.55
PETTY CASH POSTAGE 86.54
PITNEY BOWES MAINTENANCE 179.00
QUILL CORP DRY ERASE BOARD 187.41
SANITATION PRODUCTS REPAIR 1,353.12
SCHNEPF LUMBER PINE/INSULATION 129.56
SCHOLASTIC LIBRARY PUB BOOKS 937.30
SCHUMACHER ELEVATOR SCHEDULED MAINT 190.16
SHEEHAN MACK LOADER CONTRACT 1,870.00
SIBLEY CHAMBER FUNDING 833.34
SIBLEY HARDWARE VACUM/CLEANER 139.81
SIBLEY KIWANIS MEALS 67.20
SIBLEY SUPER FOODS FOOD 15.26
SKARSHAUG CLEAN/TEST 327.32
TITLE CO ABSTRACTING 500.00
UPS SHIP SAMPLE 21.58
UPSTART PUZZLES/STICKERS 232.99
US POSTMASTER FIRST CLASS PRESORT 220.00
USA BLUE BOOK RETROFIT KIT 136.23
UTILITIES PLUS ENERGY TEST/CALIBRATION 7,131.55
VAN-HOF TRUCKING UNLOAD RAILCARS 2,612.50
VILLANUEVA RAMONA TOWEL RACK 10.47
WEF MEMBERSHIP DUES 74.00
WESTERN IOWA TECH FIRE SCHOOL 75.00
WRIGHT EXPRESS DIESEL 4,090.21
TOTAL ACCNTS PAYABLE 72,589.10
PAYROLL CHECKS NET PAY 28,379.91
PAID TOTAL 100,969.01
REPORT TOTAL 100,969.01
IPERS IPERS 11,289.61
State Treasurer State W/H 2,990.00
Erin Hatting Refund Deposit 75.00
City of Sibley Refund Deposit 2,056.07
Donna Meyer Refund Deposit 10.04
Scott Klaassen Refund Deposit 45.00
Petty Cash Postage 86.54
FUND TOTAL – Capital Project $1,303.28, Rail Spur $3,112.50, General $22,646.25, Electric $20,164.54, Water $6,967.57, Sewer $4,032.20, Garbage $7,449.81, Road Use Tax $7,590.61, Golf $883.73, Trust & Agency $2,186.11, Transit $771.34.
RECEIPTS SUMMARY – General $36,434.84, Road Use Tax $26,563.17, Employee Benefits $1,295.16, Emergency Fund $78.68, TIF $1,896.25, Revolving Loan Fund $5,843.77, Debt Service $6,208.18, Capital Project $1,161.50, Feldkamp Estates $1,002.53, Water $45,845.69, Water Improvement $833.33, 2013 Water Sinking $4,676.00, Sewer $20,913.70, Sewer Relocation $1,737.00, Electric $270,298.84, Trust & Agency $375.00, Garbage $22,501.29, Golf $690.95, Transit $1,084.19, Rail Spur $165,950.94.
The Mayor announced that this was the time and place for the Public Hearing and meeting on the matter of adopting the FY15 budget. The Mayor asked the Clerk whether any written or oral objections had been received. There being no oral or written objections the Mayor declared the Public Hearing closed.
Councilperson Groote introduced Resolution No 1269-14 Adopting the Annual Budget for the Fiscal Year Ending June 30, 2015 and moved that the same be adopted. Councilperson Buchholtz seconded the motion to adopt. The roll was called and the vote was Aye 5. Nay 0.
Motion by Nobles seconded by Groote to approve the City Administrator to call S.E.H. and set up a meeting regarding 2nd Avenue Improvement Amendment. All voted Aye. Nay none.
Councilperson Nobles introduced the following Ordinance entitled “AN ORDINANCE AMENDING TITLE 4, CHAPTER 2B, SECTION 5(A): SCHEDULE OF FEES” and moved that it be passed to a second reading. Councilperson Henningsen seconded the motion to pass the Ordinance to a second reading. The roll was called and the vote was Aye 5. Nay 0. The Mayor declared that the motion to pass the Ordinance to a second reading has passed.
Motion by Henningsen seconded by Groote to approve the extra garbage rate list. All voted Aye. Nay none.
Motion by Groote seconded by Buchholtz to ask retired City Administrator Dan Janssen to continue writing grants for the City wherein he is paid $0 if not successful and paid 1 ½ % of the grant amount if successful under a contract that Harold Dawson would write up. All voted Aye. Nay none.
Discussion was held regarding Timewell and the railroad. Planning meetings have been held. The purchase of the railroad property has already been approved by City Council, but the closing date has not yet been set. City Administrator Anderson asked for a consensus from Council to let him know what they would like done about the railroad following the purchase of the property: table, close or continue. Council agreed that they would like City staff to proceed, with caution. Meetings will be scheduled with all parties so the new City Administrator can be brought up to date on the project.
Discussion was held regarding the purchase of a laptop for the City Administrator to use when traveling and at meetings. Council asked staff to look into prices and bring information back to the next City Council meeting.
Councilmember Henningsen introduced Resolution No 1270-14 Appointing Bankers Trust Company of Des Moines, Iowa, to Serve as Paying Agent, Note Registrar and Transfer Agent, Approving the Paying Agent and Note Registrar and Transfer Agent Agreement and Authorizing the Execution of the Agreement and moved that the Resolution be adopted. Councilmember Buchholtz seconded the motion to adopt. The roll was called and the vote was Aye 5. Nay 0.
Councilmember Buchholtz moved that the form of Tax Exemption Certificate be placed on file and approved. Councilmember Pedley seconded the motion to adopt. The roll was called and the vote was Aye 5. Nay 0.
Councilmember Nobles introduced Resolution No 1271-14 Approving and Authorizing a Form of Loan Agreement and Authorizing and Providing for the Issuance and Securing the Payment of $800,000 Electric Revenue Capital Loan Notes, Series 2014 of the City of Sibley, State of Iowa, Under the Provisions of the City Code of Iowa and Providing for a Method of Payment of the Notes and moved its adoption. Councilmember Groote seconded the motion to adopt. The roll was called and the vote was Aye 5. Nay 0.
Councilmember Groote introduced Resolution No 1272-14 Approving Post-Issuance Compliance Policy and moved that it be adopted. Councilmember Buchholtz seconded the motion to adopt. The roll was called and the vote was Aye 5. Nay 0.
Council concerns & administrators report was given.
Motion by Nobles seconded by Henningsen to adjourn at 6:03 P.M. All voted Aye. Nay none.
Kristen L. Vipond