City Of Sibley Council Proceedings
REGULAR SESSION DECEMBER 9, 2013
The City Council of the City of Sibley met in regular session at 5:00 o’clock PM on December 9, 2013. The meeting was called to order by Mayor Johnson. Council Members present were Pedley, Groote and Buchholtz. Absent Nobles and Henningsen. Also present at the meeting City Administrator Dan Janssen, City Clerk Kris Vipond.
Motion by Groote seconded by Buchholtz to approve the agenda. All voted Aye. Nay none.
Motion by Pedley seconded by Groote to approve the consent agenda as follows: approve minutes from previous meeting, approve bills and bills paid in vacation. All voted Aye. Nay none.
ADVANCED SYSTEMS COPIER MAINT 19.80
AHLERS,COONEY RAIL SPUR PROJ 2,054.14
ALLIANT ENERGY GAS 1,367.13
AMAZON BOOKS 232.72
BAKER & TAYLOR BOOKS 425.30
BARCO BOLT 138.09
BECHLER, DAN MEETINGS/CALLS 571.00
BORDER STATES LUG 12.30
BUTLER, AUSTIN MEETINGS/FIRE CALLS 140.00
BUTLER, JAY MEETINGS/FIRE CALLS 519.00
BUTLER, ZACH MEETINGS/FIRE CALLS 141.00
CARDA, DALE MEETINGS/FIRE CALLS 502.00
CHEMCO INC RINSE AID/SURCHARGE 167.15
CITY OF SIBLEY CAF MED 643.66
BRYAN CLARK MEETINGS/FIRE CALLS 571.00
COLLECTION SERV CENTER MISC DED 67.19
COOPERATIVE ENERGY DIESEL 3,012.16
COVENTRY HEALTH CAF HEALTH 21,387.60
DEMCO TAPE/DVD CASE 220.79
DYNO OIL SAMPLE KIT 23.10
EAST, VANDER WOUDE AUDIT 6,022.15
EFTPS FED/FICA TAX 8,194.66
FERGUSON ENT SADDLE/COUPLING 267.08
FERGUSON WATERWORKS RADIO READ METERS 2,364.84
FIRST NATIONAL BANK IDRIVE 288.33
FISHER, HENRY JANITOR 200.00
GREGORY FUNK MEETINGS/FIRE CALLS 490.00
GRIMM BETH MTG LUNCH 7.48
HABBEN, GALEN MEETINGS/FIRE CALLS 436.00
NICK HEIDEBRINK MEETINGS/FIRE CALLS 359.00
HERRMANN, SHILO MEETINGS/FIRE CALLS 309.00
HICKORY TECH PHONE SERV 86.55
HILLYARD TIOLET PAPER 83.89
BROCK HINDT MEETINGS/FIRE CALLS 278.00
HULS, KEN MEETINGS/FIRE CALLS 659.00
IMWCA WORK COMP 4,488.00
IOWA INFORMATION CLUBHOUSE MGR AD 153.09
IOWA ONE CALL LOCATE CALLS 28.80
IPERS IPERS 11,355.73
JANSSEN, SHANE MEETINGS/FIRE CALLS 171.00
JCL SOLUTIONS TOWELS/TISSUE 156.91
JEDDELOH INC OIL CHANGE 256.92
JIM BLUM SURVEYING SURVEY-RAILROAD 4,545.00
SCOTT KLAASSEN MEETINGS/FIRE CALLS 559.00
LANGE, CHRISTIAN MEETINGS/FIRE CALLS 515.00
LELOUX DIVERSIFIED SEPTIC PUMPING 135.00
LEWIS & CLARK LOBBYING CHARGE 1,529.00
LOCAL UNION UNION DUES 436.05
MATALONI, CONNIE MTG GAS/MEAL 60.26
MPLC MOTION PICTURE LICENSE 106.78
MYERS, DAVID MEETINGS/FIRE CALLS 547.00
NAPA AUTO PARTS PREST HD/CLAMP 895.40
NOVELTY MACHINE REBUILD ASSEMBLY 1,707.60
NW IA AREA LANDFLL GATE FEES 2,715.04
O’LEARY AVIATION TELEPHONE 35.00
OSCEOLA CO GAZETTE DESK CALENDAR 840.13
OSCEOLA ELECTRIC COOP LEGAL FEES-CHEMSOL 5,111.00
PALSROK, CHRIS MEETINGS/FIRE CALLS 143.00
PEDLEY, LARRY MILEAGE 64.98
PETTY CASH GLOVES 85.97
PLIC SBD GRAND ISLAND LIFE FAMILY 191.12
PORCH ON MAIN CONE CERTFICATES 22.50
QUILL CORP RETURN/LABELS 49.35
REGIONAL TRANSIT VEHICLE LEASE 363.16
JAMES REISDORFER MEETINGS/FIRE CALLS 341.00
NICOLE ROZEBOOM MEETINGS/FIRE CALLS 144.00
ROZEBOOM, RYAN MEETINGS/FIRE CALLS 473.00
SCHNEPF LUMBER CEDAR SHIMS 103.00
SCHUMACHER ELEVATOR SCHEDULED MAINT 186.80
SERVICE MASTER CARPET CLEANING 840.00
SIBLEY CHAMBER FUNDING 833.33
SIBLEY HARDWARE LADDER/CHAIN 557.74
SIBLEY PIZZA RANCH PIZZA 36.00
SIBLEY SUPER FOODS APPLES/BANANAS 11.39
SIOUX CITY JOURNAL SUBSCRIPTION RENEWAL 208.00
SKARSHAUG TESTING LAB CLEAN & TEST SLEEVES 31.78
STOREY KENWORTHY LIFT-OFF/CARTRIDGE 136.08
STUART C IRBY CO FUSES 695.50
THE LANTERN CATERING 300.00
THE PRESS SUBSCRIPTION RENEWAL 24.50
TITLE CO LIENS SEARCH 150.00
TREASURER ST OF IA STATE W/H 3,020.00
UPS SHIP SAMPLE 10.76
CODY VAN ENGEN MEETINGS/FIRE CALLS 53.00
DENISE VAN ENGEN MEETINGS/FIRE CALLS 265.00
VAN MAANENS INC INSTALL PRINTER/CABLES 1,734.99
VANDE GRIEND, JEFF MEETINGS/FIRE CALLS 398.00
WASHINGTON NATIONAL CANCER INS 86.26
WEBER STUMP REMOVAL STUMP REMOVAL 245.00
WIERSMA, JAMES MEETINGS/FIRE CALLS 592.00
SCOTT WIERSMA MEETINGS/FIRE CALLS 438.00
SHARON WILLEMSSEN CUSTODIAN 100.32
WOLLMUTH, DUSTIN MEETINGS/FIRE CALLS 66.00
WRIGHT EXPRESS GAS 3,889.56
TOTAL ACCOUNTS PAYABLE 105,499.91
PAYROLL CHECKS NET PAY 24,873.37
***** REPORT TOTAL ***** 130,373.28
Petty Cash Postage 90.20
IPERS IPERS 11,355.73
State Treasurer State W/H 3,020.00
Star Leasing Copier Lease 198.00
Bankers Trust Interest/Fees 78,407.50
Verlyn Smidt Health Ins Reimb 3,902.95
Mike Wedge STEM Supplies 136.00
Sue Starkenberg Refund Deposit 50.00
Martin Reatigo Refund Deposit 69.01
City of Sibley Refund Deposit 790.99
State Treasurer Sales Tax 80.00
FUND TOTAL – Employee Benefits $1,893.86, Electric Improvement $59.68, Rail Spur $6,599.14, General $43,895.75, Electric $38,220.97, Water $33,689.04, Sewer $7,174.05, Garbage $17,011.41, Road Use Tax $7,589.84, Capital Reserve $2,369.77, Golf $3,370.77, Trust & Agency $910.00, Transit $2,011.43, Debt Service $46,722.50, Health Insurance $3,902.95, Water Revenue Sinking $13,052.50.
RECEIPTS SUMMARY – General $86,082.58, Road Use Tax $21,157.23, Employee Benefits $5,754.27, Emergency Fund $349.58, TIF $10,798.70, Revolving Loan Fund $3,752.53, Debt Service $5,611.70, Capital Project $70,876.50, Water $58,395.20, Water Improvement $833.33, 2013 Water Sinking $4,676.00, Sewer $16,731.37, Sewer Relocation $1,737.00, Electric $274,139.61, Trust & Agency $1,425.00, Garbage $20,081.86, Golf $2,108.53, Transit $1,502.52.
Aleene Williams with East, Vander Woude, Grant & Co., P.C. was present at the meeting to present the FY13 audit report. Motion by Buchholtz seconded by Groote to approve the FY13 Audit Report as presented. All voted Aye. Nay none.
Osceola County Economic Development Commission representative Lila Hatting was present at the meeting to update the Council on the 2013 activities of OCEDC and the Community Foundation of Osceola County. She introduced Mike Earll who is temporarily filling in for Kirk Grau while he is on medical leave.
Ken Champine presented Council with pictures of two garages in his alley that he feels are nuisances. Council agreed that they should be repaired or demolished and directed City Attorney Dawson to send a letter regarding the needed repairs (doors/paint) and to notify the property owner of the City’s demolition incentive.
A complaint was received by the water department when they asked to install a remote reader in a home. The property owner was not able to attend the meeting and has asked to reschedule this agenda item.
Motion by Groote seconded by Buchholtz to approve Services Unlimited proposal for Water & Wastewater SCADA Phase 3 in the amount of $42,226.94. All voted Aye. Nay none.
The Mayor announced that this was the time and place for the Public Hearing and meeting on the matter of RICE/NESHAP Compliance Activities. The Mayor then asked the Clerk whether any oral or written objections had been filed. There being no oral or written comments Mayor Johnson declared the Public Hearing closed. Council reviewed bids for the RICE/NESHAP Compliance Activities as follows: Fairbanks Morse Engine, Beloit, WI $391,453.04, Capital City Boiler & Machine Works, Inc., Des Moines, Iowa $457,483.00, Wolin & Associates, Inc., West Des Moines, Iowa $479,351.92 and Farabee Mechanical, Inc., Hickman, NE $537,800.00. Motion by Buchholtz seconded by Groote to accept low bid from Capital City Boiler & Machine Works, Inc. of Des Moines, Iowa in the amount of $457,483.00 with an alternate aluminum jacket in the amount of $8,920.00 with a total amount of $466,403.00. All voted Aye. Nay none.
Motion by Pedley seconded by Groote to approve the amendment letter from Union Pacific Railroad extending the Survey Period, Feasibility Period and Closing Date on the sale of the railroad property. All voted Aye. Nay none.
The Mayor announced that this was the time and place for the Public Hearing and meeting on the matter of the Rail Spur Improvements. The Mayor then asked the Clerk whether any oral or written objections had been filed. There being no oral or written comments Mayor Johnson declared the Public Hearing closed. Council reviewed bids for the Rail Spur Improvements as follows: Trackworks, Sleepy Eye, MN $1,399,184.40. City Attorney Dawson asked Engineer Heafy if he had reviewed the bids (yes, and he found no reason to exclude any items) and whether there were any other known potential bidders (none that he is aware of). No action was taken as Council was advised that they could not accept any bid until the purchase of the railroad from Union Pacific was finalized and financing was in place.
City Administrator Janssen is working with bond attorneys on funding in the form of an annual appropriations bond and TIF. A meeting has been scheduled for bond counsel, staff and two Council representatives as the first step in the process.
Councilperson Groote introduced Resolution No 1253-13 Resolution of Intention to Dispose of City Owned Real Estate and moved that the same be adopted. Councilperson Buchholtz seconded the motion to adopt. The roll call was called and the vote was Aye 3. Nay 0. The Public Hearing will be held at 5:00 P.M. on the 23rd day of December 2013 in the Council Chambers.
Councilperson Buchholtz introduced Resolution No 1254-13 Supporting Proposed Revisions to Chapter 28E (Unified Law Enforcement) Provisions of the Iowa Code and moved that the same be adopted. Councilperson Pedley seconded the motion to adopt. The roll was called and the vote was Aye 3. Nay 0.
Applications to lease and/or manage the Golf Clubhouse for 2014 were discussed. Council asked the City Clerk to schedule meetings with each applicant to individually discuss their plan before a decision is made.
Administrators report was given.
Motion by Groote seconded by Buchholtz to adjourn at 6:20 P.M. All voted Aye. Nay none.
Kristen L. Vipond