FEBRUARY 10, 2014
The City Council of the City of Sibley met in regular session at 5:00 o’clock PM on
February 10, 2014. The meeting was called to order by Mayor Johnson. Council Members present were Groote, Henningsen and Buchholtz. Absent Pedley and Nobles. Also present at the meeting City Administrator Dan Janssen, City Clerk Kris Vipond.
Motion by Groote seconded by Buchholtz to approve the agenda. All voted Aye. Nay none.
Motion by Henningsen seconded by Groote to approve the consent agenda as follows: approve minutes from previous meeting, approve bills and bills paid in vacation. All voted Aye. Nay none.
|ADVANCED SYSTEMS||MAINT CONTRACT||315.47|
|BAKER & TAYLOR||BOOKS||1,801.59|
|BOSMA WATER||SOFTNER REPAIR||32.10|
|DEKOTER THOLE||RAIL SPUR||3,713.37|
|DIVERSIFIED INSPECTIONS||SAFETY INSPECTION||1,242.00|
|DUANE JANSSEN ESTATE||MICROWAVE||50.00|
|FIRST NAT BANK OF OMAHA||SMALL CLAIMS||157.47|
|STACY GRUNOW||5TH QUARTER||30.00|
|HARMS & HENRICHS CONST||SHOVEL/ICE MELT||265.30|
|IDEALS PUBLICATIONS||EASTER IDEALS||4.99|
|IOWA INFORMATION||STRIDES AD||79.10|
|JEDDELOH INC||OIL CHANGE||39.10|
|KNIGHT PROTECTION||FIRE ALARM TEST||150.00|
|MATT LOWE||5TH QUARTER||60.00|
|NOTEBOOM IMPLEMENT||OIL FILTER/KIT||161.48|
|NW IA AREA LANDFLL||GATE FEES||2,978.20|
|OSCEOLA CO SHERIFF’S OFC||SERVE FEES||16.00|
|OSCEOLA CO GAZETTE||MINUTES/BILLS||520.78|
|OSCEOLA CO TREASURER||MAUCH CAR WASH||660.00|
|OSCEOLA ELECTRIC COOP||LOAN ADMIN FEE||5,000.00|
|PORCH ON MAIN||CONES||33.75|
|SCHNEPF LUMBER||ENTRY AB||45.35|
|SCHUMACHER ELEVATOR||SCHEDULED MAINT||190.16|
|SHEEHAN MACK||LOADER CONTRACT||1,870.00|
|SIBLEY CHAMBER||FY14 FUNDING||833.33|
|SIBLEY PIZZA RANCH||PIZZA||126.00|
|SIBLEY SUPER FOODS||MARSHMALLOWS||32.54|
|STOREY KENWORTHY||LEGAL PADS/LABELS||145.85|
|STUART C IRBY CO||CABLE||23,844.07|
|USA BLUE BOOK||PPE||308.35|
|VANDER HAAGS INC||PLATFORM LINK ASSY||76.80|
|TOTAL ACCOUNTS PAYABLE||74,533.75|
|PAYROLL CHECKS||NET PAY||26,270.64|
|Jerrad Brouwer||Health Ins Reimb||338.09|
|Services Unlimited||SCADA Control||16,046.24|
|DeKoter Thole||Land Purchase/Rail||85,000.00|
|State Treasurer||Sales Tax||160.00|
|Brian J Seivert||Health Ins Reimb||2,710.46|
|City of Sibley||Refund Dep||1,330.00|
FUND TOTAL – Road Use Tax $7,762.97, Water $4,890.31, Water Improvement $50.33, Sewer $3,903.65, Garbage $8,672.59, Golf $1,850.93, Transit $1,594.60, General $18,133.76, Electric $48,174.34, Capital Reserve $18,947.16, Trust & Agency $1,330.00, Rail $88,101.37, Health Insurance $3,048.55.
RECEIPTS SUMMARY-General $62,578.14, Road Use Tax $21,845.13, Employee Benefits $2,460.66, Emergency Fund $149.49, TIF $3,943.95, Revolving Loan Fund $5,844.53, Debt Service $2,330.47, Capital Project $1,344.00, Water $47,016.31, Water Improvement $833.33, 2013 Water Sinking $4,676.00, Sewer $21,495.83, Sewer Relocation $1,737.00, Electric $302,456.96, Trust & Agency $475.00, Garbage $23,087.13, Golf $4,191.52, Transit $5,344.11, Health Insurance $64.22.
The Mayor announced that this was the time and place for the Public Hearing and meeting on the matter of the authorization of a Loan Agreement and the issuance of not to exceed $1,000,000 Electric Revenue Capital Loan Notes in order to provide funds to pay costs of improvements and extensions to the Municipal Electric Utility, including the acquisition, construction and installation of emissions reduction equipment and related equipment and engine upgrades and an underground electric distribution line and that notice of the proposed action by the Council to institute proceedings for the authorization of the Loan Agreement and the issuance of the Notes, had been published pursuant to the provisions of Sections 384.24A and 384.83 of the City Code of Iowa, as amended.
The Mayor then asked the Clerk whether any written or oral objections had been filed by any City resident or property owner to the proposal. The Clerk advised the Mayor and the Council that no written or oral objections had been filed. The Mayor declared the time for receiving oral and written objections to be closed. Council Member Buchholtz introduced Resolution No 1259-14, Instituting Proceedings to Take Additional Action for the Authorization of a Loan Agreement and the Issuance of Not to Exceed $1,000,000 Electric Revenue Capital Loan Notes and moved that the same be adopted.
Council Member Henningsen seconded the motion to adopt. The roll was called and the vote was
Aye 3. Nay 0.
Council Member Groote introduced Resolution No 1260-14, Resolution Approving Official Statement and moved that the same be adopted. Council Member Buchholtz seconded the motion to adopt. The roll was called and the vote was Aye 3. Nay 0.
Motion by Henningsen seconded by Groote to approve the Mayor’s signature on the City Administrator/Economic Development Director contract with Glenn Anderson, to be effective
March 3, 2014. All voted Aye. Nay none.
Councilmember Groote introduced Resolution No 1261-14, Certifying to the County Treasurer Costs of Unpaid Snow Removal Bills and moved that the same be adopted. Councilmember Henningsen seconded the motion to adopt. The roll was called and the vote was Aye 3. Nay 0.
Councilmember Buchholtz introduced Resolution No 1262-14, Certifying to the County Treasurer Costs of Unpaid Mowing/Trimming and moved that the same be adopted. Councilmember Henningsen seconded the motion to adopt. The roll was called and the vote was Aye 3. Nay 0.
Councilmember Groote introduced Resolution No 1263-14, Certifying to the County Treasurer Costs of Unpaid Street Repair and Electric Bills and moved that the same be adopted. Councilmember Henningsen seconded the motion to adopt. The roll was called and the vote was Aye 3. Nay 0.
Discussion was held regarding Sibley Housing property tax due for the Hancock Concrete Property and Industrial Park. Rent from the Hancock Property is just covering utility payments on the property. City Council approved using economic development budget dollars to pay the property taxes in February. Future payments covered by the City will need separate approval. The City Clerk will keep a list of costs covered by the City so that when the Hancock Property is sold the City can be reimbursed by Sibley Housing. The City Administrator will meet with the County Assessor regarding the value of the property and taxes due and will follow up with a party that has shown interest in the property.
Councilperson Groote introduced Resolution No 1264-14, Amending the City of Sibley Handbook Regarding Employee Cell Phone Policy and moved that the same be adopted. Councilperson Buchholtz seconded the motion to adopt. The roll was called and the vote was Aye 3. Nay 0.
City Administrator Janssen provided a brief update on the FY15 budget. Public Safety numbers are not known at this time. Council may need to consider a rate increase for garbage due to the landfill increasing their fees 20% from $25.50 per ton to $30.50 per ton starting July 1, 2014. As soon as preliminary numbers have been entered into the software, reports will be emailed to Council members for their review.
Council concerns & administrators report was given.
Motion by Henningsen seconded by Buchholtz to adjourn at 5:50 P.M. All voted Aye.
Kristen L. Vipond